Secretariat

Address: Ratslaukums 1, Riga LV–1539
Fax: +371 67026184  E-mail: sekretariats@riga.lv
Telephone: 67026140

Secretariat is a structural unit of the Riga Municipality central administration, which is directly subordinate to the Riga City Executive Director. 

The Secretariat performs the following tasks: 

1. Undertakes the record keeping and archiving issues at Riga City Council;
2. Provides organizational supervision over the unified system of record keeping of the Riga Municipality central administration and institutions;
3. Undertakes the unified record keeping practice at the Riga Municipality central administration structural units and Riga Municipality institutions;
4. Registers agreements concluded on behalf of Riga Municipality and hands them over for performance to the responsible Riga Municipality institution or the Riga
5. Municipality central administration structural unit;
   Accepts and registers draft resolutions of Riga City Council and the Riga City Council Presidium;
6. Checks conformity of the submitted draft resolutions of Riga City Council and the Riga City Council Presidium to the requirements of the record keeping regulating documents;
7. Prepares meetings of Riga City Council and the Riga City Council Presidium, keeps minutes of Riga City Council and the Riga City Council Presidium meetings and draws up the documents adopted at these meetings;
8. Draws up the internal regulatory acts and instructions issued by the Chairman of Riga City Council and the Riga City Executive Director;
9. Registers correspondence of the Riga City Council, its official persons, standing committees and deputies;
10. Registers and accepts for storage documents of the Bureau of the Riga City Council Chairman;
11. Undertakes the operative technical monitoring over Riga City Council draft documents;
12. Undertakes accumulation, registration, storage and practical usage of the documents of the Riga Municipality institutions included into Riga City Council files classification;
13. Prepares assignments of the Riga City Council Chairman for the Riga City Council Audit Board on the audit of documents in the Riga Municipality central administration structural units and the Riga Municipality institutions, which violate the performance terms anticipated by the record keeping regulating documents; 
14. Organizes training seminars on the record keeping and archiving issues for the Riga Municipality central administration structural units and persons responsible for record keeping at the Riga Municipality institutions;
15. Is responsible for arranging special record keeping at the Riga Municipality central administration.